16 January 2025
CHAPEL ST LEONARDS PARISH COUNCIL
MINUTES OF THE MEETING OF THE EVENTS COMMITTEE
Thursday, 16 January 2025 at 11.00am at the
Church Hall, Church Lane, Chapel St Leonards
Present: Cllr S. Whitmore (Chair) Cllr P. Robinson, Cllr C. Briggs
Cllr B. Holmes and Cllr P. Hamilton
In Attendance: Cllr D. Wilson
Assistant
Parish Clerk: Mrs. V. Worley
EC01/01-25 Chair’s welcome
Cllr S. Whitmore (Chair) welcomed everyone present to the
meeting and thanked them for coming.
EC02/01-25 Apologies for absence
None.
EC03/01-25 Declaration of pecuniary interests not already registered and
to consider any dispensations.
None.
EC04/01-25 Minutes from the Events Committee Meeting held on
November 2025.
Minutes were approved by Events Committee unanimously and
signed by Cllr S. Whitmore (Chair).
EC05/01-25 Carnival – request to use recreation area.
The Parish Council received a request from the Carnival
Manager, during the Parish Council Meeting, for permission to
use part of the playground for the carnival. It was noted that no
vehicles or dogs were allowed on this area. There would also be
no electricity. It was suggested to arrange a meeting between
the Church and the Council. The Assistant Parish Clerk will
email the Church.
EC06/01-25 VE Day – Update from Cllr B. Holmes for classic cars, singer
and stage.
The VE Day event would be called ‘The Big Lunch’.
The following was suggested by Councillors:
- Music and stalls on village green.
- Classic cars – advertise for people to bring their own
village hall carpark. It was suggested to get in touch
with Boston Classic Cars.
- Little stage on carpark.
- Ask DJ Blakey if he could provide the music on Village
- A singer to be booked.
- A ukulele band to be booked.
- Cllr S. Whitmore to do the catering.
- A horse and cart have been offered for rides.
- A fancy dress competition.
- Time starting: 10.00am to 4.00pm
EC/07/01-25 Update on vintage stalls from Cllr C. Briggs
This is being researched.
EC/08/01-25 Update on Village Hall from Cllr P. Robinson
Cllr P. Robinson spoke to Chris Young. The Village Hall is not
used on Sunday.
It was proposed by Cllr S. Whitmore and seconded by Cllr B.
Holmes to RESOLVE to agree to a Working Party to meet at the
Village Hall on Tuesday, 11 February 2025 at 10.00am and
thereafter as arranged.
EC/09/01-25 Date now Sunday, 4 May 2025
Confirmed date of VE Day Celebration.
EC/10/01-25 Any funding
The Assistant Clerk has applied for funding. She asked Cllr S.
Whitmore for a break-down of costs involved for the fund
requirement.
EC/11/01-25 Date and time of next meeting.
27 February 2025 at 10.00am.
The Events Committee Meeting concluded at 12.15am.