12 June 2023 Minutes
CHAPEL ST LEONARDS PARISH COUNCIL
MINUTES OF THE MEETING OF THE
ADMINISTRATION (FORMERLY ENVIRONMENT & AMENITIES) COMMITTEE
Monday 12 June 2023 at 1:10pm at the
Church Hall, Church Lane, Chapel St Leonards
Present: Cllr P Hamilton, Cllr Seabrooke, Cllr F Doko, Cllr C Jude (partial) Cllr Robinson and Cllr Christie-Smith
Apologies: Cllr S Whitmore
Deputy Parish Clerk: Mrs S Bristow
Proper Officer: Miss A Maynard
Members of public present: 0
EAC1/06-23 Election of Chair
It was RESOLVED that Cllr P Robinson shall be in the Chair for this committee
EAC2/06-23 Apologies for absence
Apologies were received and accepted from Cllr S Whitmore
EAC3/06-23 Declarations of Interest
None
EAC4/06-23 To resolve as minutes the record of the meeting on 27 March 2023
RESOLVED and signed by the Chair
EAC5/06-23 To consider changing the committees name to Administration
Following a discussion about what and who would be included in the newly branded committee, it was RESOLVED to change the name from Environment and Amenities to Administration
EAC6/06-23 Update regarding insurance policies
The Deputy clerk advised that a new Council policy was taken out with BHIB insurers following receipt of competitive quotes. This new provider provided a significant savings over the previous provider, although the valuation costs incurred this year will make the savings seem much less significant at first.
EAC7/06-23 Update on Ancaster office tenancy
The Proper officer advised that the office had been re-let to a company called Neat Feet, and is expected to open on 1st July. A £500 deposit had been received and the new tenant has been redecorating the space.
EAC8/06-23 Update on utilities contracts
The deputy clerk advised that the utilities had been amalgamated with British Gas using a broker, the savings are expected to be at least one-third.
EAC9/06-23 Update on parking contracts
The deputy clerk advised that, following the Council’s resolution to purchase a new IPS parking meter, that the two current companies (3D and Metric) had been served notice and that we would work directly with IPS going forward. Wise Parking have also been appointed to manage the ANPR enforcement process on a cost neutral basis to the Council.
EAC10/06-23 Update on sponsored planters on the Village Green
The committee RESOLVED that current adverts would be painted over with blue matched paint and a refreshed sponsorship campaign will be undertaken at a later date. Signage will be obtained to recognise the donation of compost for both three-tier planters from Spar and Chapel Garden Centre for the flowers (donated for one, sponsored for the other)
EAC11/06-23 Update of flowers and planters following receipt of Lincoln planters
Funding for flowers and compost was resolved at the previous meeting, however it was noted by the Council gardener that a fitting was missing thus preventing the installation of the planters. The council handyman will be tasked with looking into this for a solution.
EAC12/06-23 Discussion of length of verge cutting on ELDC maintained verges
The Proper officer advised that a petrol mower had been procured for operative use. The question of ELDC verge cutting quality was raised as the most recent cut outside of the Ancaster office was very messy and required our operatives to tidy it up. The Deputy Clerk will take up the matter with ELDC to see if there is an option to bring that cutting in house with a contribution from the DC. The committee were advised that they should also raise the issue with the local DCs at the next parish council meeting.
EAC13/03-23 To resolve the date of the next Administration Committee meeting
Resolved as Tuesday 11th July at 10am.
Having concluded the agenda, the meeting was adjourned at 2:25pm