18 September 2023
CHAPEL ST LEONARDS PARISH COUNCIL
DRAFT MINUTES OF THE MEETING OF THE
ADMINISTRATION COMMITTEE
Monday 18th September 2023 at 1:08pm at the
Church Hall, Church Lane, Chapel St Leonards
Present: Cllr Seabrooke, Cllr Hamilton, Cllr Robinson and Cllr Christie-Smith
Apologies: Cllrs S Whitmore, C Jude, and F Doko
Deputy Parish Clerk: Mrs S Bristow
Proper Officer: Miss A Maynard
Members of public present: 0
AC1/09-23 Chair’s Welcome
AC2/09-23 Apologies for absence
Apologies were received and accepted from Cllrs Whitmore, Doko, and Jude. Cllr Seabrooke left the meeting at 2:58pm.
AC3/09-23 Declarations of Interest
None
AC4/09-23 To resolve as minutes the record of the meeting on 11 July 2023
RESOLVED and signed by the Chair
AC5/09-23 To consider MUGA fencing quotes
As only one quote was received, the committee elected to continue enquiries, including via ELDC, and to include ELDC councillors’ grants as funding options.
AC6/09-23 To review ELDC owned grassed areas for maintenance and acquisition purposes
Maps detailing the ELDC owned areas were circulated. The committee RESOLVED to take over mowing on either side of the path leading to the Ancaster office and toilet block from 1 April 2024. It was acknowledged no funding would be received for this effort. The deputy clerk will contact ELDC on this basis and provide our evidence of Public Liability Insurance.
AC7/09-23 To consider solicitor’s fees regarding the potential disposal of the South Road toilet building
The consideration was not proposed and discussion on disposal will be moved to full council.
AC8/09-23 Parking and public conveniences update
The office gave an update on income and expenditure for both the parking and public conveniences. It was RESOLVED that, due to ongoing cost pressures, that the Ancaster toilets will stay on a paying basis year-round. This will be communicated to the village via the Chair’s article in the local newsletter.
AC9/09-23 To discuss potential sponsorship of Council owned vehicles
Tabled to a later meeting.
AC10/09-23 To update on Grounds maintenance and information regarding the upcoming tender
Tabled to the October meeting to allow the Deputy Clerk time to gather all the necessary details and prepare a draft tender package for the committee to consider.
AC11/09-23 Update on Village Planters on the Green
It was noted the refurbishment of the planters appeared to be complete and sponsorship opportunities will be advertised in due course. The Chair asked if the operatives could be reminded to move the 3-tier planters off the grass and onto hard standing.
AC12/09-23 To resolve the date of the next Administration Committee meeting
Resolved as Wednesday 18th October at 1:00pm.
Having concluded the agenda, the meeting was adjourned at 3:18pm.