03 October 2022
CHAPEL ST LEONARDS PARISH COUNCIL
MINUTES OF THE MEETING OF THE CEMETERY COMMITTEE
Monday 3 October 2022 at 10:38am at the
Church Hall, Church Lane, Chapel St Leonards
Present: Cllr G Dalton, Cllr P Robinson, Cllr Christie-Smith, Cllr Whitmore
Absent: None
Deputy Parish Clerk: Mrs S Bristow
Members of public present: 3
CC1/10-22 Election of Chair
Cllr Whitmore was proposed and seconded and RESOLVED Cllr Whitmore is elected Chair of the Cemetery Committee
CC2/1022 Election of Vice Chair
Cllr Robinson was proposed and seconded and RESOLVED Cllr Robinson is elected Vice Chair of the Cemetery Committee
CC3/10-22 Apologies for Absence
None
CC4/10-22 Declarations of Interest
None
CC5/10-22 Financial Update on the Cemetery Fund
The Deputy Clerk advised she had found documents to support receipts and payments regarding the Cemetery Fund and that an up-to-date balance is forthcoming.
CC6/10-22 To adopt the Burial Ground Policy Statement and CSL Lawned Cemetery Regulations Terms and Conditions
Both documents were RESOLVED for approval, subject to the “NB” section on the Burial Ground Policy Statement being moved to Section 7, subsection c.
CC7/10-22 Discussion of Tree Survey and Report
The Committee walked the church and lawned cemeteries to review the trees noted as “amber” on the Dec 2021 survey. Ground working height suckers, deadwood, ivy, and basil removal was requested to be undertaken by Parish Council operatives. The trimming of tree T20 will require a quotation from a qualified individual/company; the removal of tree G2 will require same, subject to the approval of the Parochial Church Council. This approval will be sought by the Deputy Clerk via the Church Wardens.
CC8/10-22 Discussion regarding condition of lawns and weed control
The Committee walked the lawned cemetery and noted an abundance of weeds. The Deputy Clerk was tasked to enquire with the usual cemetery groundskeeper about his suggestions on weed control. His response will be sent back to the Committee for their discussion.
CC9/10-22 Update on footpath repairs on the Church side of the cemetery
As no update was available, the Deputy Clerk was tasked to enquire with the Church Wardens as to progress and to report back to this committee.
CC10/10-22 Inspection of graves and ornaments to ensure compliance with terms & conditions
Tabled until the next ordinary meeting of the Cemetery Committee
CC11/10-22 To resolve to exclude the public and media to discuss confidential items relating to individuals and confidential financial matters in accordance with The Public Bodies (Admission to Meetings) Act 1960
It was RESOLVED to move to closed session
a. Update on legal matters
It was RESOLVED to consider and discuss advice received at the next meeting of the full Parish Council
CC12/10-22 To resolve the date of the next Cemetery Committee meeting
It was RESOLVED that the next ordinary meeting of the Cemetery Committee will be held on Wednesday 11 January 2023 at 11:00 am at the Church Hall, Church Lane, Chapel St Leonards
Having concluded the agenda, the meeting was adjourned at 11:50am.