27 March 2023
CHAPEL ST LEONARDS PARISH COUNCIL
MINUTES OF THE MEETING OF THE CEMETERY COMMITTEE
Monday 27 March 2023 at 11:30am at the
Church Hall, Church Lane, Chapel St Leonards
Present: Cllr P Robinson, Cllr Christie-Smith, Cllr Whitmore, Cllr G Dalton
Deputy Parish Clerk: Mrs S Bristow
Members of public present: 0
CC1/03-23 Chair’s Welcome
CC2/03-23 Apologies for Absence
None
CC3/03-23 Declarations of Interest
None
CC4/03-23 To resolve as minutes the record of the meetings on 11 and 30th January 2023
Both sets of minutes were resolved and signed by the Chair.
CC5/03-23 To consider row and plot marker suppliers independent of the quote received in 2021 (and updated to 2023)
Having reviewed the earlier quotes, the committee requests that the deputy clerk bring a total amount to the next meeting to allow marking of the plots using survey markers and the rows using stone markers. The deputy clerk was also asked to draft a letter to the Church Council asking that they apply to close their churchyard by order; this will eliminate the current grey area facing the Parish Council regarding the upkeep of the Churchyard. This draft will also be brought to the next meeting.
CC6/03-23 To discuss groundwater testing requirements
The deputy clerk advised the committee that additional groundwater testing maybe required in the cemetery based on upcoming legislation revision. She will keep the committee apprised on the situation.
CC7/03-23 Update on Non-compliance letters:
• Drainage considerations along row C1: A revised quote was presented for £1095 and was RESOLVED to accept this quote and instruct the vendor to proceed.
• Damage concerns from mowers/strimmers: The deputy clerk was asked to contact the contractor to confirm their methods being used in the cemetery and Churchyard for mowing and strimming following complaints of damage to headstones.
• Flute vase and planter buffers (request for exclusion from non-compliance): The Committee resolved that flutes were not acceptable and must be removed. The deputy clerk will contact the families who made the request for them to remain.
CC8/03-23 To resolve the date of the next Cemetery Committee meeting
RESOLVED as Wednesday 19th April 2023 at 3pm
CC9/03-23 To resolve to exclude the public and media to discuss confidential items relating to individuals and confidential financial matters in accordance with The Public Bodies (Admission to Meetings) Act 1960
a. Update on legal matters including financial implications: The committee received an update on the financial position of the cemetery funds following the conclusion of legal matters.
Having concluded the agenda, the meeting was adjourned at 1pm.