22 January 2025
CHAPEL ST LEONARDS PARISH COUNCIL
The Old Coastguard Station, Anderby Road, Chapel St Leonards PE24 5XA
MINUTES OF THE FINANCE COMMITTEE
Held on Wednesday, 22 January 2025
Present: Cllr C. Jude (Chair) Cllr P. Robinson, Cllr G. Ward, Cllr S. Whitmore and
Cllr B. Holmes.
In attendance: Cllr D. Wilson
Assistant Parish Clerk: Mrs. V.A. Worley
FC/01/1-25 Chair’s welcome
The Chair welcomed everyone to the meeting and thanked
them for coming.
FC/02/1-25 Apologies for absence
None.
FC/03/1-25 Declaration of Pecuniary Interests not already registered and to
Consider any dispensation.
None.
FC/04/1-25 To resolve as minutes the record of the Finance Committee
Meeting held on 6 January 2025.
To be resolved and signed at the next meeting
FC/05/1-25 Wages/payroll
It was resolved that Cllr C. Jude (Chair) and Cllr G. Ward input the
PAYE system with the Assistant Clerk. They arranged to meet at the
Parish Office on Monday, 27 January 2025 at 7.45am.
The Assistant Clerk will send the net figures of staff salary to Cllr
D. Wilson (Chair – Personnel Committee) and Cllr C. Jude (Chair –
Finance Committee) each month so that payment can be made.
The Assistant Clerk explained that the PAYE system works out the
tax and national insurance figure.
There was a discussion as to whether the staff were salaried. Cllr D.
Wilson will check staff contracts.
FC/06/1-25 There was a discussion as to whether the Councillors would be able to
assist the Clerk with the Council’s finances. The Chair will look into this.
The councillors offered their help and support with office duties
including counting the change from the parking meters. Cllr Pam
Robinson has been counting the money at the moment. Cllr Sue
Whitmore volunteered to carry out this task when she is free.
There was a discussion on the forthcoming AGAR and inputting the
correct cost centres into Scribe in readiness for the end of year
figures. Cllr C. Jude pointed out that some of the Cost Centres had the
wrong category. Cllr Sue Whitmore is making a list of incorrect entries
in the Cost Centres for the Assistant Clerk to correct. She also stated
that November and December figures need sorting.
A spreadsheet will be generated for monthly outgoings and incomings.
This will be available at monthly Full Council Meetings.
There will be a list of chalets, showing owners and payments made and
outstanding. A spreadsheet will be generated for this.
Cllr Sue Whitmore pointed out that there were 10 payments and 8
Invoices outstanding at the moment.
At the present time there is a BACS list showing invoices for payment
Which the Assistant Clerk inputs into Scribe weekly as agreed.
The Assistant Clerk pointed out that as soon as the Cost Centres were
Corrected, the final figure will be accurate.
It was stated by Cllr C. Jude that the Assistant Clerk should have
Access to the bank account in order to carry out the role of Clerk/RFO
effectively.
FC/07/1-25 Date and time of next meeting
To be advised.
The meeting concluded at 12.20pm