02 October 2023 Minutes
CHAPEL ST LEONARDS COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
7.00pm on the 02 October 2023 at the Village Hall
Present: Cllr P. Robinson (Chair), Cllr C. Jude (Vice Chair), Cllr P. Hamilton, Cllr R Christie-Smith, and Cllr Whitmore.
Parish Clerk: A. Maynard
5 Residents
Apologies: Cllr Caroline Seabrooke, Cllr F Doko, Cllr C Davie, Cllr S Evans
Public Participation
A resident suggested that the Parish Council does all the grass cutting in the village, the Chair stated this would be covered later in the meeting.
23/41 Apologies for Absence
Apologies were received and accepted from Cllr Caroline Seabrooke, Cllr F Doko, Cllr C Davie, and
Cllr Steve Evans.
23/42 Declarations of Pecuniary Interests not already registered.
None
23/43 To receive and approve the draft minutes of the Parish Council meetings held on 11 September 2023.
Proposed, seconded, and unanimously RESOLVED to adopt the draft minutes as the adopted minutes of the 11 September 2023 meeting which the Chair signed.
23/44 Chair’s Report
a. Tendering process for grass cutting – beginning of process - The Chair explained that the contract for grass cutting was a three-year contract and that this needed a careful review of the existing contract along with additions and subtractions, this would be a thorough review and rewritten in places to be clear of what is expected with a timetable to avoid any late cuts or large gaps between cuts. The Chair moved agenda item C to this part of the meeting as it was appropriate to do so. The current operatives could not take on the grass cutting contract as it is a very large area to cover, however, they are going to take on extra duties of cutting of various points in the village and further details will follow once the contract has been drawn up. It was said that District used to be responsible for grass verge cutting and the Clerk will find out when that changed and report back to the Chair for the next meeting.
b. MUGA fencing update (Multi Use Games Area) – The on-going problem the existing fence has been investigated and the fence needs to be compliant with the new rulings, there has been a quote which ran into thousands of pounds, the Council is getting further quotes.
c. Grass Cutting – see above.
d. Toilets – In past years the toilets at Ancaster Avenue have been placed on ‘Free’ entry. Tthis year and going forward they will not be free, due to the expense of the water and electricity. The toilet charge will stay at twenty pence.
e. Chain of Office – The chair attended an event in Skegness on Lincolnshire day on Sunday 1st October and this proved to be a good networking day. The chain of office has not been updated for 10 years and this is now being rectified. Once all the names and dates of office have been collated the chain will be sent to Birmingham to have the links engraved and the chain cleaned. At this point the chair announced the renaming of the Lincolnshire Coastal Country Park to the Queen Elizabeth Memorial Coastal Country Park in honour of Queen Elizabeth 11. The park stretches along the coast from Sandilands to Chapel St. Leonards and incorporates eight nature reserves and miles of sandy beaches.
23/45 Cemetery Committee
The Chair of the Cemetery Committee reported that row and plot markers have been received and are going to be in place, operatives are making new signage to make it clear that memorabilia should not be placed on graves. The Cemetery is looking neat and tidy.
23/46 Administration Committee
The Chair reported that there may be the potential to dispose of South Road toilets, but this is an on-going discussion. There were no further details to report.
23/47 Events Committee
The Chair of the Events Committee reported that next year’s Summer Family Fun weekend stalls had already been sold and that the entertainment had been booked.
Remembrance Day – Saturday 11 November on The Green, knit and natter group have made over two hundred poppies for the Bell Tower, Sunday 12 November at Chapel St Leonards Church, Church Lane.
Xmas – Light Switch On is Friday 24 November and all preparations have been done, it is a surprise for all and very impressive.
23/48 Finance Committee
a) Proposed, seconded, and unanimously approved RESOLVED to pay the amounts shown in the circulated payments schedule.
Authority to pay the following expenditure on 9 October 2023
Payee Reason GROSS
7 CORE SKEGNESS Maintenance 5.40
A L WALDROM Entertainment Summer 350.00
AMAZON Mktplace Maintenance 6.99
AMAZON Mktplace Maintenance 27.68
AMAZON Mktplace Maintenance 20.49
AMAZON Mktplace Maintenance 64.99
BELTONS AUTO SERVICE Fuel 307.25
BRITISH GAS Electricity 202.32
BRITISH TELECOM Phones 222.69
CHARLOTTE HOUSE Training 35.00
CITATION LIMITED HR 252.00
CITY OF LINCOLN Car Parking 9.50
E.ON NEXT ENERGY Electricity 68.07
eBay O*23-10554-24 Maintenance 74.99
eBay O*24-10567-93 Maintenance 299.00
EDF ENERGY Electricity 138.65
ELDC Rates 614.00
ELDC MOTO Licencing 21.00
FESTIVE LIGHTS LTD Xmas 1092.41
HMRC Tax & NI 1617.19
IPS Car Park 741.46
IPS Car Park 30.00
JA MAYNARD EXPENSES Expenses 45.00
LAND REGISTRY ECOM Search 6.00
LCC Rates 50.00
LINCOLN RURAL TRAINING Training 664.00
M BROUGHTON EXPENSES Expenses 8.99
MKM Maintenance 130.07
MKM BUILDING SUPPLIES Expenses 40.96
NEST Pensions 594.37
NEW POINT STORES Training 6.73
ONLINE DBS CHECKS Search 69.80
PAYPAL *PROTECH LTD CCTV 31.20
PERSONNEL ADVICE HR 120.00
PFK LITTLEJOHN LLP Audit 720.00
POPCORN MEDIA Stage 2520.00
PROVAC CCTV 35.84
R A ALDRICH Grass cutting 1139.00
Salaries Wages 10024.40
SCIS UK LIMITED IT 54.60
SCREWFIX DIR LTD Maintenance 38.78
SCREWFIX.COM
Maintenance 24.00
SEASCAPE Trainer Lunch 46.10
SERVICE CHARGES Bank charges 56.16
THE POPPY SHOP CD 8723 British Legion 59.97
22687.05
Account ending 002 £16,755.60
Account ending 118 £101,737.66
23/49 To consider new planning applications as a statutory consultee and to note Planning Authority decisions and receive updates on previous application consulted on:
N/031/01340/23 - OAKLANDS CARAVAN PARK, SKEGNESS ROAD, CHAPEL ST LEONARDS, PE24 5UQ
Planning Permission - Alterations to existing caravan park which previously had permission for 66 no. touring caravans and 11 no. static caravans to provide an extra 5no. touring caravans bringing the park total up to 71 no. touring caravans and 11 no. static caravans. 5 objections on the planning portal re: noise and disturbance. No more updates, our position remains the same.
N/031/01800//23 – SIDNEY CLOSE, CHAPEL ST LEONARDS, SKEGNESS, PE24 5WB
Planning Permission – Extension and alteration to existing dwelling to provide additional living accommodation. No objections.
23/50 Date of Next Meeting
Parish Council meeting - Monday 13 November 2023, 7pm, Village Hall.
All items on the agenda had been concluded and the meeting closed at 7.35pm