22 August 2023 Minutes
CHAPEL ST LEONARDS PARISH COUNCIL
MINUTES OF THE MEETING OF THE EVENTS COMMITTEE
Tuesday 22nd August 2023 at 10:00am at the
Village Hall, Sea Road, Chapel St Leonards
Present: Cllr P Robinson, Cllr S Whitmore, Cllr C Seabrooke, Cllr P Hamilton, Cllr R Christie-Smith
Absent: Cllr C Jude and F Doko
Deputy Parish Clerk: Mrs S Bristow
Members of public present: 1
EC1/08-23 Chair’s Welcome
Cllr Whitmore welcomed the committee to the meeting.
EC2/08-23 Apologies for Absence
Cllr C Jude and F Doko sent apologies via the Chair. Cllr Seabrooke noted she’d arrive later.
EC3/08-23 Declarations of Interest
None.
EC4/08-23 To resolve as minutes the record of the meeting held on 23rd June and 21st July 2023
The minutes were RESOLVED and signed by the Chair. Cllr Seabrooke arrived at 10:05.
EC5/08-23 To discuss and receive a final update on the Summer Festival
Stalls, entertainment, and activities: noted Jimi Dee was poorly and will be replaced by Robyn Gayle. The Deputy will circulate the staffing rota to councillors on email.
Insurance - request for donation: the council RESOLVED to give a one off grant of £17.50 to the Carnival committee to defray the cost of their insurance for the festival tombola stall.
Risk Assessment: The Deputy noted the RA was complete and in the event binder. It was reassured to the committee that the First Aid tent will be staffed at all times.
Financial status: the Deputy noted the office had overpaid the fireworks company by £750 and will claw back the funds ASAP. Overall, the event is well within budget.
EC6/08-23 To discuss the Remembrance Day event
Tabled until September. Cllr Robinson was excused from the meeting at 10:53.
EC7/08-23 To discuss the Christmas event
All topics were tabled until September except item (e) regarding lighting for the Choirs; Cllr Jude has informed the Chair that he has suitable lighting for the event thus negating the need to hire/purchase lighting. The discussion also included the concept of barriers being needed around the Christmas tree on the Green. The Deputy Clerk is to investigate if this is obligatory or not.
EC8/08-23 To receive an update of all expenses spent for Events over the year
Tabled until September.
EC09/08-23 To resolve the date of the next Events committee meeting
RESOLVED as Tuesday 12th September at 10:00am
Having concluded the agenda, the meeting was adjourned at 11:10am.